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Feature · Performance Pay

Set a budget. Beat it. Share the savings.

Performance Pay turns every job's labor budget into a real bonus opportunity for your crew. When the team beats the budget, the savings get split between the crew and your margin. When they don't, nothing pays out.

Inside Protiv, we call this ProPay.
Schedule a demo See how it works →
Performance Pay — set the budget, track progress, split the savings

Three steps. One mechanic.

1

Set a labor budget

Attach a labor number to every job. The crew sees it before they start.

2

The crew beats it

Faster prep, smarter planning, fewer callbacks. Production tracking shows progress live.

3

The savings get shared

Crew earns. You keep margin. The bonus only pays when the work earned it.

Three shapes

Built for how you actually run jobs.

Quick jobs. Recurring routes. Multi-phase projects. Performance Pay adapts to the rhythm of your business — not the other way around.

Variant 1

Single Performance Pay

One job. One budget. One bonus. The shape most crews start with.

Set the labor budget. The crew sees it. Finish under, savings split. Go over, nothing pays out.

Control the split: company, crew on site, crew lead, manager. Set once at the company level, override per branch.

  • Best for installs, single-day jobs, and project-based work
  • Configurable split: company · crew on site · crew lead · manager
  • Distribution by equal-rate, equal-weight, crew-lead-weighted, or manual
  • Works with hours, fixed-amount, or rate-based budgets
Single ProPay — Johnson Residence with budget, savings, and approved bonus
Variant 2

Routes & recurring maintenance

For maintenance crews running the same stops every week. Every stop on the route, one bonus. Inside Protiv we call this Group ProPays.

Most maintenance software treats each stop as its own job — spreadsheet hell. Protiv pulls them all into one view. Real-time, crew-visible, one-click approve.

  • Built for maintenance routes — pest, landscape, cleaning
  • Auto-grouped on the recurring schedule
  • Multiple crews, same route, different days
  • Cancellations and re-routes adjust automatically
Group ProPay — Crew B weekly route, 14 jobs, 38 hrs, $1,200 savings
Variant 3

Multi-phase projects

For long jobs spanning weeks or months — builders, commercial installs, multi-pour concrete. Each phase: own budget, own milestone, own bonus. Reserves held until the project proves out.

Crews see progress at every milestone, not just the end. Reserves release as the project completes.

  • Per-phase budgets and bonuses
  • Pay as phases close — not all at the end
  • Optional held reserves until project close
  • Per-crew isolated incentives across phases
ProPay Phases — Riverside Commercial, 4 phases, $1,100 reserve held

The messy stuff, handled

Operators want this. They just can't make it work in a spreadsheet.

After 2,000+ conversations with owners and operators, the same pattern keeps showing up — they want pay tied to performance, the people they hire want it too, and the spreadsheet always breaks first.

~80%

of trade operators tried bonus programs in spreadsheets — and quit.

Protiv research · 2,000+ operator interviews

+44%

productivity lift when pay shifted from hourly to performance-based.

Lazear, American Economic Review · field study at a national glass installer

#1

controllable cost in trade operations — labor.

Typically 30–50% of revenue · BLS & industry data

Real jobs don't run clean. Performance Pay knows that.

The reason spreadsheets fail isn't the math — it's the edge cases. Here's how Protiv handles them.

Jobs that span pay periods?
Bonuses calculate from job completion, not from arbitrary period boundaries. A job that starts in week 1 and finishes in week 3 pays out the bonus when the work is done — not split awkwardly across statements.
Two crews on the same route?
Group ProPays track each crew separately within the same route. The bonus pool divides by crew, not by route. Multiple teams running the same stops across different days all get fair credit.
A job cancels mid-week?
Cancellations adjust the route's bonus calculation automatically. Hours already worked count toward the next eligible job. No manual cleanup, no payroll surprises.
A callback hits 30 days later?
The Held Bonus Ledger pulls the bonus back automatically on the next statement. Zero manual math. Crews have a real reason to do it right the first time. Read more →
Mid-job scope changes?
Budgets are editable. Adjustments flow through to the bonus calculation in real time. Crews see the new target the moment it changes, not days later.
Multi-branch operations?
Each branch sets its own budgets and bonus rules. The org-level reporting rolls everything up. Different markets can run different incentive structures from one platform.

15 minutes a week. That's all it takes.

The dashboard does the work. Field managers approve crew-level bonuses in 5 minutes. Branch managers do final approval in another 5. Account managers run payroll in the rest. Curated. Simple. Done.

See the dashboard →
Why it stays simple

The dashboard hides the complexity. You see what matters.

Most operators tried this in Excel and quit — the math compounded faster than they could keep up. Performance Pay runs the math. The dashboard surfaces only what needs you.

  • One queue: ProPays ready to approve, this week
  • Exceptions surface automatically — safety flags, callback holds, missing approvals
  • Bulk-approve everything that's clear, review only what's flagged
  • Statement generation, payroll exports, and OT compliance all run on autopilot
Branch manager dashboard

What this means for your business

Performance Pay pays for itself.

11.5%
Average labor savings
Funded by what the team produced. Never on top of payroll.
+10%
Crew wages
Real money in workers' pockets. Earned, not gifted.
1 month
Time to first impact
"We saw the impact in one month." — Mick Mulhall

"Our crews are hitting incredible production levels. Performance Pay has been the most impactful thing we've ever done to drive operational performance."

— Mick Mulhall, Owner · Mulhall's Landscaping · $20M+ revenue · 30+ years in business

See Performance Pay on your numbers.

30 minutes with our team. We'll connect your data, model the impact, and walk you through what your last 12 months would have looked like with Performance Pay running across every job.

Schedule a demo See all features